The software your shop runs on — built around how you actually quote and install.
GreyLoop builds custom quoting, proposal, and job-management tools for integration firms — fast and affordably, without the bloat or per-seat pricing of D-Tools, Jetbuilt, or ServiceTitan-tier software.
Running the shop on spreadsheets, QuickBooks, and a group text?
It works — until it doesn't. The estimate takes too long, the proposal is copy-paste, and nobody can say what a job is actually making. That gap is where your margin leaks.
Quoting is slow and error-prone
Estimates and equipment lists get rebuilt by hand on every job — and a wrong line item eats the margin.
Proposals are manual
Branded proposals are stitched together in Word or a PDF, costing hours and looking different every time.
Job status lives in someone's head
Where a job stands is on a whiteboard or in one person's memory — not anywhere the team can see.
Customer updates are ad hoc
Clients call to ask "what's the status?" because nothing updates them automatically.
No visibility into margin per job
You find out whether a job made money after it's over — if at all.
The fix isn't enterprise software.
It's a lightweight tool built for exactly how your shop quotes and runs jobs. That's what we build.
Fixed scope. Fixed fee. Live in weeks.
Start where it hurts most and grow into a full ops build. Every package is custom software we build for your workflow — and you own what we ship. These are our most common builds; we also scope custom. Prices are starting points; we confirm on the fit call.
Quote & Proposal Engine
Tier 1 · ~2 weeks
We build you a custom quoting tool that kills the slowest, most error-prone part of the job.
- ✓ Custom estimating built to your pricing
- ✓ Equipment list / BOM generation
- ✓ Branded, on-demand proposal generator
Job Command Center
Tier 2 · ~3–4 weeks
Everything in the Quote & Proposal Engine, plus we build job tracking, scheduling, and automated updates.
- ✓ Project / job tracking dashboard
- ✓ Scheduling for crews and installs
- ✓ Automated customer status updates
- ✓ Everything in the Quote & Proposal Engine
Full Ops Build
Tier 3 · scoped
The whole operation, quote to cash, in one system.
- ✓ Invoicing + QuickBooks integration
- ✓ Margin-per-job reporting
- ✓ Client portal
- ✓ Everything in the Job Command Center
Every build includes ongoing support
Hosting, support, and a monthly enhancements retainer come standard, so your tool keeps pace with the shop — from $200/mo.
Enterprise outcomes without the enterprise price tag.
Tools like D-Tools and Jetbuilt are powerful — and bloated, expensive, and priced per seat forever. We go the other way: a proven core, configured to your shop with AI-accelerated development. That's how a custom build ships in weeks for a flat fee instead of quarters for a recurring bill.
From fit call to live, not quarters.
Fixed price per package. No per-seat tax.
It's your software, built around your process.
Lightweight, by design
A short path from "this is painful" to "this is live."
Fit call
A focused 20 minutes on how you quote and run jobs, and where the time goes.
Blueprint
We map the build to your workflow and lock a fixed scope, fixed price, and timeline.
Build
We build in 2–4 weeks with check-ins, so you see it take shape — no black box.
Launch & support
We train your team, go live, and keep it running with optional ongoing support.
Built by people who've lived in the trade.
We come from the A/V and low-voltage world. We've built the equipment lists, sent the proposals, and watched margin leak between the estimate and the install. That's why GreyLoop fits the way integration shops actually work — instead of forcing your team into software built for someone else's business.
A small, senior team building practical software for the trades.
We pair deep A/V and low-voltage experience with AI-accelerated development to ship custom tools at a fraction of the usual cost and timeline. We're not an enterprise vendor and we don't want to be — we solve the specific, expensive problems that slow an integration shop down, and we do it fast.
No bloated platforms. No per-seat pricing. No year-long rollouts. Just software that fits your shop, built by people who understand it.
Talk to our teamQuestions, answered
Do we actually own the software?+
Yes. We build it for you and you own it — the code, the data, all of it. No vendor lock-in and no platform that holds your business hostage.
How is pricing structured?+
A flat, fixed fee per package — confirmed before we start. No per-seat charges, ever. Optional ongoing support is a small flat monthly retainer.
Does it work with QuickBooks?+
Yes — invoicing and QuickBooks integration are part of the Full Ops Build, so your quoting and job data flow through to your books without double entry.
How long does it take?+
Most builds go live in 2–4 weeks from the blueprint, depending on the package. We lock the timeline before we start.
We already use D-Tools or Jetbuilt. Can you help?+
Often, yes. We can replace the specific workflows that are slow or painful and leave the rest — or build a lightweight system that does what you actually use, without the overhead.
Who controls our data?+
You do. Your data is yours, hosted securely, and exportable at any time.
Book a 20-minute fit call.
Tell us how your shop quotes and runs jobs. If GreyLoop is a fit, we'll scope a fixed-price build on the spot. If it's not, we'll tell you that too.
- ✓ No pressure, no obligation
- ✓ Talk to someone who knows the trade
- ✓ Fixed scope and price before anything starts
Prefer email? info@greyloophq.com